+10–15 hrs/week
Time reclaimed from admin
Inbox and calendar stop running your day. Decisions and follow ups are handled so you can focus on real work.
Alex R.
Founder, SaaS studio
Executive support for founders
Senior Executive Assistants & Project Managers that think like partners.
We provides senior executive assistants and project managers who take ownership of projects, priorities, and execution, freeing founders to focus on strategy
Time-zone Aligned with your day
Experienced Supporting Leadership Teams
Experts in Notion, Jira & Automations
CLARITY CREATES LEVERAGE
More Output.
Less Overhead.
Get matched with a senior EA or PM who runs execution, builds systems, and keeps priorities moving, so you stay focused on strategy.
- Senior-level execution and follow-through
- Systems: Notion, Asana, Jira, SOPs, automations
- Weekly planning and ruthless prioritization
- You stay in strategy, execution keeps moving
Client results
What founders see in the first 90 days.
These are typical patterns we see when a busy entrepreneur finally has an operator protecting their time, projects, and systems.
Momentum Restored
From ideas to execution
Work stops stalling. Decisions get made, ownership is clear, and projects finally move forward without constant follow up.
Jordan P.
CEO, e-commerce brand
Clear weekly focus
Less noise, better decisions
Each week starts with clear priorities and next actions so decisions stay focused, not reactive.
María L.
Co-founder, service business
How it works
A simple path to finding your executive support.
From the first call to choosing your executive or project manager, our process is built for clarity and speed.
1
Book a call
Start with a quick call so we can understand your goals, workload, challenges,
and the type of support you're looking for.
2
Talk through your needs
We align on your responsibilities, priorities, and the profile of the executive
or project manager who would be the best fit.
3
Meet your top 3 options
We present 3 hand-selected professionals. You interview them
and choose the person who aligns best with your style and expectations.
Questions
Answers to common questions about working with Timeplanr.
If you don’t see your question here, you can always reach out and we’ll walk you through whether an executive assistant, a project manager, or both are the right move.
How does the process work from first call to starting? →
First, we book a short intro call to understand your work, priorities, and where you’re feeling the most friction. From there:
- We recommend whether you need an executive assistant, a project manager, or a mix of both.
- We present a small shortlist of profiles that match your needs and work style.
- You meet them, choose the best fit, and we define the first 30–60 days of work together.
Most founders are fully onboarded and moving within 7–10 days.
What’s the difference between an executive assistant and a project manager? →
Your executive assistant protects your time and mental bandwidth, owning your inbox, calendar, travel, and follow-through across work and life.
Your project manager owns execution, turning ideas into plans, managing timelines, aligning teams, and making sure projects actually ship.
Many founders start with one role and add the other once the first layer is working smoothly.
What tools do your assistants and managers work in? →
We adapt to your stack instead of forcing a new one on you. Common tools include:
- Jira, Notion, Asana, ClickUp, Monday, Trello for work management and documentation.
- Google Workspace, Slack, Zoom, WhatsApp for communication.
- Zapier, Make, and other automation tools when we’re designing systems.
Is there a long-term commitment or minimum contract? →
We don’t lock you into long-term contracts. Most founders start with a monthly engagement, and we review together as your needs grow or change.
If something isn’t working, we adjust the scope, change the setup, or pause, transparency comes first.
How many hours per month should I start with? →
It depends on how much you want to offload and how many projects are live. As a rule of thumb:
- Executive assistants: many founders start around 20–40 hours / week.
- Project managers: complex initiatives often start around 30+ hours / week.
On your intro call we’ll map your workload and recommend a realistic starting point so you’re not over- or under-scoping.
What does a typical week look like working with Timeplanr? →
Most founders have a short standing sync each week, and then communicate async in Slack, email, or their task system. Behind the scenes, your assistant or manager is:
- Clearing your inbox and calendar clutter.
- Updating projects, boards, and documentation.
- Following up with teams, contractors, and partners.
- Sending you short, structured updates so you always know what’s happening.